Section 5-201 Attend Pre-Application Conference
5-201.A. Purpose. Prior to filing a development application, an applicant may confer with the Planning Director to obtain information and guidance for preparing the application and to permit informal review of development concepts so the applicant may decide how to proceed before substantial commitments of time and money are made in the connection with the development.
The applicant shall attend a pre-application conference prior to making the initial submission of any large-scale P&Z or H.A.R.C. development application
5-201.B. Content of Conference. Items to be discussed during the pre-application conference may include, but are not limited to the following:
5-201.B.1. The applicant should provide a verbal description of the proposed development, accompanied by a survey, site plan or other map illustrating the boundaries of the site, and the applicant’s initial plans for its development.
5-201.B.2. The Planning Director should identify and explain the procedural review requirements and applicable review standards for the proposed development. This should include identifying the body or bodies which will review the application, whether public notice is required, and the approximate time required to complete the review process.
5-201.B.3. The Planning Director should identify any Town, County, Special District, State and Federal agencies to which the Town will refer the application once it has been submitted and, as appropriate, provide the applicant with persons at these agencies to contact, so the applicant may determine any specific submission requirements the agency has.
5-201.B.4. The Planning Director should describe the materials required to be submitted as part of the application package, provide any applicable Town development application forms and indicate the number of copies of the application to be submitted and the applicable fee.
5-201.B.5. The Planning Director should refer the applicant to the submission requirements for each type of land development application found in Articles 6 and 7 of this Title and identify those reports, drawings or other required information necessary for the particular application.
5-201.B.6. The Planning Director may, at the pre-application conference or upon specific written request, waive certain information or submittal requirements upon a determination that the information or items are not necessary for proper review of the development application, or would duplicate information or items submitted in a pending, prior or consolidated development application concerning the same property. A reviewing body may during its review of the application determine that additional information is necessary before it takes final action on the application.
5-201.C. Work Session. An applicant may request that the Planning Director schedule a work session with the reviewing body prior to submitting a development application. The applicant shall demonstrate eligibility to apply for development of the property pursuant to Section 5-202 of this Division as part of the request for the work session.
5-201.C.1. The work session shall be based on the information discussed during the pre-application conference. The applicant shall present scale drawings and/or a site plan drawn to scale at the work session.
5-201.C.2. There shall be prior public notice for all work sessions. Public notice shall be a Level 3 Notice according to the provisions of 5-204.C., however they are not public hearings.
5-201.C.3. Work sessions shall only be scheduled for the regular meeting(s) of the reviewing body.
5-201.C.4. During the work session, the applicant may request that the reviewing body provide a preliminary evaluation of the project’s likely conformance with this Title. The reviewing body may provide this preliminary evaluation verbally during the work session, or direct that it be provided by the Planning Director within thirty (30) days thereafter.
5-201.C.5. The preliminary evaluation is not intended to, and shall not, vest the applicant or public with any reliance as to the outcome of the formal development review process.